Do I have to give my office key to my landlord?(private client documents stored there) He has my suite key.

There is NOTHING in my office that he should need immediate access to. i.e. electical box or utility closet.
In Leasing Property - Asked by Maria S. - Jan 2, 2017
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Answer(s)

Joan V.
Broker/Agent
Ship Bottom, NJ

No. You can ask that they call before showing and that someone be there while the space is being shown. Check your lease because that will be the prevailing rule regarding what you have previously agreed to.

Jan 2, 2017
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Michael P.
Owner/Investor
Dallas, TX

It depends on the lease agreement you signed. Most offices leases, for example, require that the tenant provide a copy of the front door to the suite to be used by the landlord in the case of emergency.  Emergencies are normally related to life safety issues (e.g. fire systems), natural disaster (e.g. water leaks, broken exterior glass), or routine maintenance (e.g. HVAC adjustments to equipment in the ceiling). It would be unusual to have this language removed from a lease but you can request that the key only be used in an life-safety or natural disaster emergency and ask for advance notice in times of non-emergency. Consider an inexpensive camera in the office where important documents are stored or place those in a locking cabinet of some sort.

Jan 5, 2017
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Catherine S.
Listing Administrator
Manhattan, NY

The building superintendent has a front door key to the suite to be used in the case of emergency. The landlord has a key to the suite for emergency and maintenance purposes.

Jan 5, 2017
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Blanchard P.
Broker/Agent
Addison, TX

Your lease will be the prevailing decision here. If your lease does not clarify, sit down with your landlord to see if you can come to an understanding and share your concerns. Also, if your lease requires you to provide a key, see if your landlord would amend with language to provide for your concerns. Michael P. below gave you solid and valuable information.

Jan 10, 2017
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Juanita A.
Broker/Agent
Hollywood, FL

I would add that, depending on the nature of your business, you may be bound by regulations from other entities, be it underwriters, local/state/federal regulating agencies, etc. that may impose additional burdens on you and how information is kept in your office. In such cases, how you keep the information is more relevant than if your landlord has keys. Eg.: keeping documents in your office cabinets under lock, computers being password protected, screening of cleaning crews, etc.

Jan 16, 2017
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